Party & Charter Bus Prices: How to Calculate Your Mesa Bus Rental Costs

The cost of renting a party bus or charter bus is entirely dependent on the details of your trip. Factors like passenger count, number of stops, mileage, route and more impact the total rental price. Do not worry though — our online booking tool makes it easy to compare real-time pricing and availability for vehicles suitable for your group’s needs. Whether you require transportation for a bachelorette party or a corporate event, our extensive network offers various bus options to consider. Our professional team can promptly provide a precise quote tailored to your particular requirements in just 30 seconds — or you can utilize our 24/7 online booking system to receive a customized price estimate and start planning your next group trip. It’s now easier than ever to locate an affordable bus rental that aligns with your budget and transportation needs. Call 602-338-9257 or use our real-time online tool to get a quote instantly.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How Your Cost is Calculated

The cost of a bus rental depends on several key factors. These include the vehicle type, passenger capacity, mileage, number of hours needed, and any additional amenities or services. We take all of these details into account when providing you with a custom price quote. The route, timing, group size, and your unique preferences all play a role as well. By collecting information about your event transportation needs, we can match you with available bus and limo options that fit both your group and your budget. Feel free to provide us with any relevant trip details in order to get the most accurate price estimate.

Trip Mileage and Hours

When preparing a quote, we first consider your trip’s mileage and duration. Buses may be rented hourly, daily, or by the mile depending on details. Local trips within a city are typically hourly. For a conference or festival spanning multiple days locally, we may charge a flat daily rate. Long distance trips are often quoted by mileage. Even if you’ve prepaid, additional unplanned miles outside the original trip plan will incur added charges. While exact routes can vary, we aim to be clear upfront about pricing factors so you can budget accordingly. With advance notice, some customization may be possible around minimums or last-minute changes. We strive to be flexible based on your transportation needs and itinerary.

When You Take Your Trip

Bus rental prices fluctuate based on seasonal demand. Rates tend to rise during the school year when student groups, sports teams, and families take trips requiring charter bus transportation. April through June are typically the most expensive months to rent buses due to high demand for graduations, school events, tournaments, family reunions and summer vacations. January, February and July tend to have the lowest rates since schools are closed for winter breaks and families stay closer to home after summer trips. To get the best deal, book your rental at least 3-6 months early, before seasonal price increases hit. Planning your trip details ahead of time ensures you get an accurate quote upfront.

Where Your Trip Begins and Ends

The availability of charter buses can vary greatly between cities. Larger metropolitan areas often have more buses and companies to choose from, while smaller towns may have limited options. Factors like parking restrictions and street width also impact where buses can operate. When booking your trip, providing exact pickup and dropoff locations allows us to give you the most accurate quote. The starting point and final destination help determine total mileage. Some cities also have higher local demand, which could increase prices. We work with bus partners across Arizona to have vehicles available statewide. But longer distances from a company’s home base add operating costs that account for driving without passengers – known in the industry as “deadheading.” Our goal is making group transportation seamless, no matter your route within the state. Specifying cities and addresses upfront helps us deliver transparent pricing.

The Size of Your Group

The type of bus you choose impacts the price. Larger buses like motorcoaches and charter buses cost more hourly than compact minibuses. But the more riders you have, the lower the price per person. Aim to fill as many seats as possible for the best value. If there are less than 35 in your group, a minibus could save money. With fewer amenities than larger buses, minibuses work well for shorter trips. Their cozy size makes them easy to drive and park. But with less luggage room and no bathroom, they suit smaller groups on shorter journeys. For a fun night out, party buses feature lively lighting, sound systems, and TVs. Their rates rival charter buses since they pack amenities into a smaller frame. Entertainer coaches are luxury homes on wheels for touring bands. Outfitted with bedrooms, kitchens, bathrooms, and lounges, these buses carry a higher ticket but ultimate comfort. Lastly, school buses provide an affordable option, but lack amenities like A/C, restrooms, or luggage space. Their bare-bones design suits short, local trips on a budget. Unsure which option suits your needs? Compare the most popular bus types to make the best choice. Focus on size, features, and your budget and we’ll handle the rest!

How to Keep Costs Down

Book early to secure the best rates and vehicle availability. Consider group size carefully – too large or small a vehicle increases costs. Avoid peak event dates when demand is highest. Route planning can optimize efficiency and reduce fees. Carefully assess parking needs based on event venue – stadium parking is often limited and expensive. Focus on essential amenities to control variable fees. Check guidelines for bring-your-own food and beverages. Travel during off-peak seasons for lowest fares. Weekday travel typically cheaper than weekends. Leverage group discounts for large parties. Compare rates across vehicle classes to find the optimal balance of space and affordability. Consider public transit alternatives where convenient.

Book Your Bus Today!

Getting a fast quote is easy with our company. Simply call 602-338-9257 or use our online booking tool to receive an instant price estimate tailored to your specific needs. Specify the date, start and end locations, passenger count, and any special amenities you require. Within seconds our system will crunch the numbers and provide a quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide a custom quote over the phone. We know booking transportation for large groups can feel overwhelming. Let our simple quoting process take the stress out of event planning. With real-time pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your ideal bus rental hassle-free. We provide transportation options for any event or trip – both short-term and long-term rentals available, point to point, hourly, daily packages, and more. No matter if you have a party of 10 or 10,000, our team will form a customized itinerary specific to your transportation needs.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

The principal at Washington Elementary School is planning a field trip for the 5th grade students to visit Arizona State University’s campus in Mesa. She arranges for two coach buses to transport 100 students and chaperones on the trip. The coach bus company quotes $250 per hour to rent each 56-passenger coach bus. The principal rents the buses for the entire day, from 6 AM when they depart until 8 PM when they return‚ totaling 14 hours. With two buses rented, the total cost is $7,000. The principal budgets extra to cover fuel surcharges and provide a 15% tip for excellent service during the campus tour and transporting the students comfortably, bringing the total cost to $8,050.

Example #2:

A large corporation based in Phoenix is planning a company-wide retreat in Mesa for three days. They expect 150 employees to attend sessions and team building activities. As part of the retreat, they want to arrange group transportation for various offsite evening events. They decide to book two 56-passenger charter buses at a rate of $250 per hour. On the first night, the buses provide roundtrip transportation from the hotel to a dinner cruise for $1,000. On the second night, the buses shuttle attendees to and from a local arena for a private comedy show for another $1,000. On the final day, the company rents a single 40-passenger limo bus for a wine tasting tour in the area vineyards from noon to 5pm at $300 per hour, totaling $1,500. All three buses include uniformed team, bottled water, and satellite TVs. With a 5% tip per rental, the total for all transportation comes to $3,315. The corporate planners are thrilled to offer comfortable, reliable group transportation to enhance their retreat experience in Mesa.

Example #3:

The varsity football team at a local high school in Mesa is traveling to an away game 3 hours away. The coach arranges to rent three 56-passenger charter buses from a rental company in Mesa to transport the team, coaches, gear, and some parents. The coach books the charter bus rentals for a 12 hour rental period to allow for travel time, stops, and time before and after the game. The hourly rental rate is $275 per bus. With 3 buses rented for 12 hours each, the total rental cost comes to $9,900. The coach decides to have the parents chip in to help cover costs. With 150 people traveling divided by the $9,900 rental cost, it comes out to around $66 per person. The coach asks each parent to contribute $75 to help cover rental fees and a bit extra for contingency. In the end, the coach is able to securely transport the entire varsity football team, coaches, gear, and some parents using charter bus rentals from Mesa for an important away game.

Example #4:

A group of 10 friends from out of town decide to take a day trip through Mesa to see the sights. They rent a 14-passenger party bus for 8 hours at a rate of $250 per hour, totaling $2,000. The itinerary includes stops at Usery Mountain Regional Park for hiking, the Arizona Museum of Natural History, and several highly-rated local restaurants for lunch and dinner. With the party bus, they are able to relax and socialize rather than focus on directions or parking. The bus comes equipped with a stereo system and lighting effects to set the mood. They also appreciate having a professional team who knows the area well. At the end of the fantastic day seeing Mesa’s attractions, they tip the friendly team 15% ($300) bringing their total trip cost to $2,300.

Example #5:

Maria and John are getting married in Mesa next month. They have rented a party bus to shuttle their 80 wedding guests between the ceremony site and the reception venue. The ceremony is at a chapel downtown and the reception is at a winery in the countryside 15 miles away. They booked a 20 passenger party bus for 6 hours at $250 per hour, for a total of $1,500. The rental includes a professional team and onboard restroom. The bus will make continuous loops between the venues from 3pm when the ceremony starts until 11pm when the reception ends. The couple chose the party bus so their guests can relax and enjoy themselves without having to worry about driving or parking. The bus comes equipped with leather seats, music, lighting, and even a dance pole to liven up the trip. Maria and John added a 10% tip, bringing their total party bus rental cost to $1,650 for the day.